1. Introduction & Overview
This Privacy Policy explains how ARIANAOXUS LTD. ("ApplyNowTR", "we", "us", or "our"), a company registered in the United Kingdom, collects, uses, processes, stores, and protects personal data provided by students, prospective applicants, and recruitment partners through our website (applynowtr.com) and our admissions portal.
We are committed to maintaining the highest privacy standards in compliance with the General Data Protection Regulation (GDPR) and the Turkish Personal Data Protection Law No. 6698 (KVKK).
2. Information We Collect
To process university evaluations and official admission applications, we collect only necessary student information, including:
- Contact & Identity Details: Full legal name, date of birth, nationality, gender, passport number and passport scan, residential address, email address, and phone/WhatsApp number.
- Academic Documentation: High school transcripts, graduation certificates/diplomas, university transcripts (for transfer or master's/PhD applicants), national/international exam scores (e.g., SAT, TR-YÖS, TOEFL, IELTS, if available).
- Application Preferences: Desired degree level (Bachelor's, Master's, Doctorate), language of instruction (English or Turkish), field of study, and budget range.
3. Purpose of Processing & Legal Basis
We process your personal information exclusively for the following lawful purposes:
- Evaluating academic eligibility and matching qualifications with Turkish university admission criteria.
- Submitting formal application files directly to authorized international student admissions offices of Turkish universities.
- Facilitating the issuance of official conditional offer letters, final acceptance letters, and scholarship allocations.
- Providing essential orientation, student visa document checklists, and on-campus registration advisory.
- Fulfilling our contractual obligations and regulatory compliance requirements.
4. Data Retention Period (12 Months)
Student application dossiers, transcripts, and passport copies are retained for a maximum period of 12 months after enrollment completion (or the conclusion of the corresponding academic intake cycle). Following this period, personal identification files are securely purged or irreversibly anonymized, unless extended retention is required by applicable law or formal request by the student.
5. Data Sharing & Third Parties
We never sell, rent, or trade your personal data. Your information is disclosed strictly to:
- Authorized international admissions boards and registrars of the specific Turkish universities you apply to.
- Secure cloud infrastructure and communication providers under strict confidentiality agreements.
- Competent public authorities only when formally required by law or legal proceedings.
6. Your Rights (GDPR & KVKK)
As a data subject, you hold the following statutory rights regarding your personal information:
- The right to request access to the personal data we hold about you.
- The right to request rectification of inaccurate or outdated information.
- The right to request the erasure ("Right to be Forgotten") of your personal data when no longer needed.
- The right to restrict or object to certain processing activities.
- The right to data portability.
To exercise any of these rights, please email us at info@applynowtr.com.
7. Data Controller & Contact Details
Data Controller (UK):
ARIANAOXUS LTD.
71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, United Kingdom
Support & Operations Office:
ApplyNowTR Liaison Office
Istanbul, Büyükçekmece, Istanbul Outlet Park, Türkiye
info@applynowtr.com